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Fire Rescue Records, Incident Reports and Billing

The Miami-Dade Fire Rescue (MDFR) Records and Resources Bureau handles and processes all records requests for fire or medical incident reports and public records generated by the general public and the media, including:

  • Incident reports
  • Fire investigation reports
  • Occupancy inspection reports
  • Life safety inspection reports
  • Department personnel files
  • Department policies, procedures and memos
  • Data reports

In order to streamline processing, ensure accuracy, and track progress, it is preferable that public records requests are submitted in writing. Requests can be made by mail, email or in person. The request should also indicate whether the records should be sent by mail, email or if you will pick them up in person.

Email requests should have the individual or company name and "Public Records Request" in the subject line. Members of the media should use the media records email address.

State or federal laws may prohibit us from providing the requested records due to medical privacy laws or other exemptions.


After Receiving Your Request

Miami-Dade Fire Rescue will respond to all public records requests in a reasonable time, taking into account the extent and nature of the request. Within five business days of receiving the request, MDFR will take one of the following actions:

  • Notify the requestor of estimated costs and request payment in advance if the nature or volume of the requested records will require extensive use of information technology resources, extensive clerical or supervisory assistance, or both, in addition to the actual cost of duplication or production.
  • Inform the requestor that the MDFR is working on their request; give them an estimated time of completion and advise them about any specific circumstances affecting completion of the request.
  • Inform the requestor that MDFR is not the custodian of the public record or that federal law prohibits MDFR from providing the requested records due to HIPPA Privacy Rule or other exemptions that apply.

Non-Responsive Requestors

If a requesting party fails to respond to inquiries for clarification, cost estimates, or any other communication from MDFR for 30 business days, the request will be closed. A non-responsive request may be resubmitted and will be processed as a new request.

  • Incident Reports

    Requests for fire or medical incident reports must be submitted in person or by mail.

    Report Availability:

    • Fire Property reports are available 10 working days after the incident; availability depends on the completion of the Fire Property investigation.
    • Rescue patient records are available 10 working days after the incident provided that all applicable audits have been completed.

    Rescue reports are confidential and strict Florida State Statutes and Federal guidelines must be followed prior to their release.

    To receive copies in person, go to Miami-Dade Fire Rescue Headquarters.

    To receive copies by mail, call the Records and Resources Bureau prior to submitting your request.

  • Fire Prevention Records

    Copies of occupancy inspection reports and life safety inspection reports can be made available. These records provide information on commercial property inspections for various business occupancies and multi-unit residences for both new construction and existing structures.

    All records requested may be received in person at MDFR Headquarters, or they can be mailed or faxed. Estimated turnaround time after the request is received by MDFR is one week.

  • Fire Property Report

    The following information must be provided with your request form:

    • The exact date, time and location of the incident. Provide incident number if available.
    • If you do not have the exact date of loss, please provide us with incident location and approximate month and year of incident.
    • For fire loss research on a property address or extensive fire property research (only on public places), please provide property location, date and year parameters to be researched. A fee for extensive research may apply.

    Fire reports are public records with exception of arson investigation reports unless closed.

  • Rescue Patient Report

    The following information must be provided with your request form:

    • Exact date, time and location of the incident. Provide incident number if available.
    • Patient's full name, including alias if applicable.
    • A copy of the police report and/or transport bill, if available.
    • If the patient is a minor, the parent or legal guardian must provide legal documents stating guardianship or a birth certificate, along with a copy of the requesting parent/guardian driver's license or legal photo ID.
    • If you were the person treated by fire rescue, include a copy of your driver's license or legal photo ID with your request.
    • If the patient is deceased, a copy of the death certificate identifying the next of kin and/or legal documents of estate representative are required, along with a copy of the requesting family driver’s license, legal photo ID or attorney letter representing the estate.
    • If the requestor is a law firm or insurance company, a signed notarized medical authorization is required. If the patient is a minor, the parent or legal guardian must sign authorization and state the relationship to the minor under the signature. If the signature is not legible, please write or type the person's name under the signature.

    The data contained on the rescue patient reports is confidential medical information. It is exempt from Florida State Statutes 119.07, Public Records Law, and protected under Florida State Statutes 401.30, Medical Transport Law and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Public Law 104-191, Privacy Rule 45CFR Part 160-164.

  • Billing and Fees

    MDFR does not charge a fee for any medical treatment delivered only on-scene. A fee is charged only if the patient is transported to a hospital. Patients transported by MDFR should contact Intermedix for any inquiries.

    Fees for copies of public records are established by Florida's Public Records law.

    • Single-sided pages - 15 cents each
    • Double-sided pages - 20 cents each
    • Certified Copies - $1 per page
    • Copies of pre-printed reports and other materials will be charged at the per copy cost billed to the department.

    Requests requiring research or processing time of more than 20 minutes will also have a service charge based on the cost of labor of the staff providing the service.

    Call the Records and Resources Bureau for the total amount of the report fee and for the extensive property research fee schedule. Please include a check for the amount provided over the phone made payable to "Miami-Dade Fire Rescue Department."

    Mail your complete record request along with a self-addressed stamped envelope to Miami-Dade Fire Rescue Headquarters.

    For other type of incident reports or any other information, call the Records and Resources Bureau.

  • Regulation & Compliance

    Public Records

    Under state law, all government records “Shall be open for personal inspection by any person.” Citation - Chapter 119

    Fees Charged to the Public for Examining and Duplicating Records

    This Administrative Order provides guidelines on service fees and the procedure for departments to establish service fee rates. Citation - AO 4-48

    Records Management Program

    This Administrative Order outlines the procedures and responsibilities for record inventories, retention schedules, storage and filing. Citation - AO 7-24

    Emails are public records

    If you do not want your email address released in response to a public records request, do not send us electronic mail. Citation - Florida Statute 668.6076

Phone Number(s)

Email / Mail

Locations and Hours

  • Fire Rescue Headquarters

    9300 NW 41st Street, Doral, FL 33178
    Monday
    8:00 a.m. - 4:30 p.m.
    Tuesday
    8:00 a.m. - 4:30 p.m.
    Wednesday
    8:00 a.m. - 4:30 p.m.
    Thursday
    8:00 a.m. - 4:30 p.m.
    Friday
    8:00 a.m. - 4:30 p.m.
Fire Rescue
Dave Downey, Fire Chief

R. David Paulison Fire Rescue Headquarters
9300 NW 41st Street, Miami, FL 33178-2414
786-331-5000786-331-5000

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